Dear [XXX],

Our names are [Name] and [Name], and we are the [Institution’s Name] site co-chairs for Science Rendezvous 20xx. On behalf of the entire executive team, we are contacting you to request financial support from the [Department or Office Name] for the festival next spring.

Please see the attached letter outlining the event, our plans for 20xx, and our formal funding request from your office. Also attached is a copy of an impact survey conducted last year that provided us with important constructive feedback from our visitors.

Thank you so much for your time. We look forward to hearing from you, and are happy to answer any questions you might have.

Best,

[Name] & [Name]