Dear [First name],

My name is [Name] and I’m on the [Finance and Partnerships] team for the Science Rendezvous 20xx festival taking place at [Institution’s Name] on May XX, 20xx. Science Rendezvous is Canada’s largest science and innovation festival, now entering its xxth year with past sponsors including NSERC, big name X, and big name Y (take from SR National’s website from the previous year)

We have an exciting lineup for 20xx, including [Note any influential academics attending your festival, as any major highlights or events – e.g. Geoffrey Hinton (the ‘godfather of AI’), Nobel Laureate XYZ, and political leaders from all three levels of government].

[Company X] is a symbol for Canadian innovation, and we’re reaching out to shine a spotlight on you as a household name in Canada.

We have lots of naming opportunities still available for you to share your story at our festival, additionally as the marquee event of the National Science Odyssey Week of Canada hosted by NSERC, we have the potential to achieve greater and more widespread recognition. We’re aiming to create authentic engagement that not only shares the stories of our stakeholders, but ultimately Canada as a whole—we would love for [Company X] to be a part of it.

Would you be open to getting on a 10 minute phone call with [our director] (cc’d)?

Best regards,

[Name]

[Executive Committee Position]