Friday pre-event: store challenge materials at a central location close to the SCHQ for the morning
Saturday
- 5 AM – Wake up call
- 6:30 AM – Arrival of exec committees
- 7 AM – 9 AM
- 7:00 am – street is closed
- 7:15 am – tents arrive
- Move all materials for challenges to HQ and set up Challenges
- 9 am – 11 am
- 9 am – volunteers arrive, check in with volunteer committee in physics lounge, then check in with SCHQ. This process will likely take until 9:30 AM
- Set up volunteers at stations (hopefully by 10 am are ready to go)
- Confirm “ready to go” status with HQ, Team Leader and the SC Director at your site
- 11 am – 1 pm
- REGULAR OPERATION OF CHALLENGES, expect this will be slow to start.
- 1 pm – 2 pm
- Transition between shifts. All supervisors help ensure a smooth transition, checking in with HQ if transition has not occurred by 1:30.
- 2 PM – 4:30 pm
- REGULAR OPERATION OF CHALLENGES, This will be the busiest time period
- 3:30 pm is the last team out
- 4:30 pm is the last team in
- 4:40 pm is our awards ceremony on the main stage
- 4:30 – 5:30 PM
- Clean/take down challenges
- Move items first to HQ if needed as a checkpoint, and then to (see SC site Director or HQ staff for details)
- Sign out volunteers at HQ as each challenge is completely finished and put away
- Once your challenge volunteers are finished, ask them to help with regular clean up
- IF you want to see the awards ceremony, make sure materials are at least at SCHQ
- 6 PM – shift of afternoon volunteers ends
- Post-6 PM
- Try to remain and help overall take down of event until all finished or you must go
