- September-October:
- Send recruitment emails to departments, research labs, student clubs
- External science outreach organizations, local professionals (police, paramedics, hospitals etc.)
- Open up programming/exhibition applications
- November-February:
- November: Set Response Deadline
- January: Exhibit Info Session
- Early February: Application Soft Deadline
- March:
- Early March: Application Hard Deadline
- Organize data generated from the application forms
- Meet with the logistics and volunteer coordinator teams
- April:
- Send out Exhibit Info Packages
- May – Festival Day:
- Oversee the set-up, running and take-down of exhibits