Holding an Information Session:

• Topics to discuss
  • What is Science Rendezvous?
  • When and where will the event take place?
  • What does an exhibitor do?
  • Aims for this year
  • Theme(s)
  • Safety
  • Fill out exhibition form with the participant

    Sample templates available

Create an Information Package:

Create an informational package for each exhibitor. Distribute the a week or 2 before the event

• The package should include:
  • Specific Exhibit location
  • Set-up, take-down and t-shirt collection info
  • Lunch instructions
  • Summary of accommodations (e.g., table, chairs, power, waste, etc.)
  • Volunteer information
  • Contingency plan
  • Festival brochure
  • Social media information
  • Road access and/or parking information
  • Site map
  • Contact info
  • Other considerations for the day