Your event page will be listed in the Science Rendezvous directory and allows potential attendees to find out more information about your event, including its location, schedule, and other important considerations (like health and safety guidelines, parking, etc.). Update your event page regularly, and ensure all links are working correctly.
The following guide will walk you through the process of updating your event page on the Science Rendezvous website. Alternatively, you can watch a video tutorial on how to update your event page.
Edit Your Event Page
Once you log into your Science Rendezvous account, find the Event Sites tab on the left-side Navigation bar. Open your event site page to edit the details. The Intro tab will be displayed by default. This has some important information that you should review before you start. From the left-side bar, you can navigate to the different sections of your page and add the appropriate details.
Location Details
Click the Locations Details tab. Double-check that all the information is up to date, including your event site logo. If applicable, you may add an event map. Under event site, add the location and address of your event.
Schedule (Sidebar Date Listing)
Click the Schedule (Sidebar Date Listing) tab. Add the event date, title, start time, and end time. If you are hosting multiple events, scroll down and click the Add Date button and input the required information. This schedule will be displayed as part of your event page sidebar. If a date or time are not included, the information will be displayed as TBD (to be determined).
Itinerary (Full Schedule)
Click the Itinerary (Full Schedule) tab. To add an item to your schedule, click the blue Add Item button. Add the event title, date, start and end time, and location.
This schedule will be appear in its own distinct “Full Schedule” content tab.
External Resources
Click the External Resources tab. Fill out the information if applicable, including links to your event website, site map, parking pass, and location website.
Site Contacts
Click the Site Contacts tab. Fill out the name and email of the contact person for your event site. Optionally, you can include their position and phone number.
Social Media
Click the Social Media tab. To add a link to a social media account, click the blue Add Social Link button. From the dropdown menu, select a social media platform. This will create a field where you can input the link for your event site’s social media account. If you have multiple social media accounts, just click the Add Social Link button again, and repeat the process.
If your event site has its own hashtag, you can add it to the Event Site Hashtag field. Do not include the hashtag symbol (#). Only input one hashtag.
Main Content
Click the Main Content tab. Start by adding an event site promotional image.
This image should be in the landscape orientation and will serve as the header for your event page. Do not use your event logo, as this will already be displayed on the sidebar. Instead, select an eye-catching visual that is no larger than 1500px or 500kb.
In the Overview field, you can add details about your Science Rendezvous event. Here are some things you may want to include:
- Welcome message
- Event theme (if applicable)
- Overview of your Science Rendezvous event
- Comments on what makes your event unique
- Sneak peek of what’s to come
- Highlights from last year’s event (if applicable)
Text will default to the paragraph style, but you can click the dropdown menu to format your text as headings if needed. You can also format text in bold or italic. If needed, you can add bulleted or numbered lists, insert a blockquote, and add hyperlinks. You also have the option to add images by clicking the white and blue Add Media button.
Photo Gallery
Click the Photo Gallery tab. To add photos, click the blue Add to Gallery button. Select photos from the media library or upload them from your computer; then, click the Select button found in the bottom-right corner of the pop-up window. You can drag and drop images to reorder them in the gallery.
Click on each of your photos to edit their details. You can add a caption and image title. We also recommend that you include alternative text (Alt Text) if the image is non-decorative. Alt Text is read aloud to folks using a screen reader and displays on the page if the image fails to load. You should describe the image in 2-3 sentences, including the subject(s), setting, actions or other relevant information.
Videos
Click the Videos tab. If you would like to highlight individual videos on your event site, click the blue Add Video button. In the field, paste the full URL for the specific video. Please do not include links to a YouTube or other social channel. These should be included under the Social Media tab.
Partners/Sponsors
Click the Partners/Sponsors tab. If applicable, you can list your individual site’s partners and/or sponsors on your event site page. To do so, click the Add Partner and/or Add Sponsor button and input the required information, including an image, and a link.
Previewing and Saving Your Page
On the top-right corner of your screen, you should see a Publish block. Here, you have the option to Preview Changes. This will open your event page in a new window, reflecting any changes you have just made. Your changes will not be saved or published to the general public until you click the blue Update button. We recommend updating one tab at the time and clicking the Update button each time, so that your progress is saved and published.
