Resources to Organize An Event

Resources

Are you passionate about all things STEAM?

Looking to bring an awesome science festival to your community?

Then we want you to join our team!

Science Rendezvous (SR) is an exciting grassroots initiative with SR events across Canada.  Each SR event is created by executive coordinators and their teams who are excited to share their love of STEAM with their community.  SR coordinating teams work together and in collaboration with the national steering committee to bring together local researchers, professionals and organizations to create the most exciting and interactive STEAM festivals they can imagine. Each SR event is unique and is organized independently under an affiliation granted by Science Rendezvous.

These events are not controlled by SR, but event coordinators agree to collaborate and participate in the national steering committee, use the SR event frameworks and programming, and are offered promotional materials, guidelines and mentorship for event planning.  Additionally, there are established resources available to coordinators to facilitate event logistics, programming, activity development, volunteer coaching, sponsorship, marketing and more. Coordinators learn from us and from each other on the national steering committee. More than 25 large scale events are now held annually.

Ready to get started?

Apply for Science Rendezvous Affiliation

Begin your journey to build your own Science Rendezvous affiliate event!

Send an email to info@sciencerendezvous.org and tell us about yourself and why you think you would be a great addition to the Science Rendezvous Coordinating team. Make sure you tell us about your ideas for how you will grow your event, local partners, Universities and Colleges that may support your efforts, and a proposed location. Review the Sponsor and Affiliation Agreement below and be sure to indicate your desired sponsorship level.

Remember, affiliation is granted for any sponsorship level including $0 Bronze sponsorship

Science Rendezvous Coordinator Guide

Planning and designing a Science Rendezvous event is a big endeavor. The good news is we have a comprehensive guide to help you along the way. Our guide provides general instructions and best practices from Science Rendezvous nearly 15 years of experience hosting STEAM festivals.  We believe in sharing ideas and methods across the network to help all events reach their full potential. This guide is highly recommended for both new and veteran organizers. At every stage of event planning, it should be your first stop.

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